Updated: 23 December 2024
Privacy Policy
Data Protection Privacy Notice
Welcome to the privacy notice for eNotaryPublic.co.uk (“we,” “us,” or “our”).
If you have any questions about this notice (“Notice”), please contact us at info@enotarypublic.co.uk.
This Notice explains how we process your personal data and that of third parties when providing our notarial and associated services, including access to our website and online features (“Services”). We may update this Notice periodically, and any changes will be published on our website. Continued use of our Services after such updates will constitute your acknowledgment of the revised Notice.
What is Personal Data?
Personal data refers to any information that relates to an identifiable individual (“data subject”), such as a name, email address, phone number, IP address, or other identifiers. It also includes special categories of data, such as information related to health, religion, or ethnicity.
In providing our Services, we may process personal data and special category data that you or third parties supply. This can include details submitted through documents, applications, or online forms. Some personal data is mandatory to comply with legal or regulatory obligations, such as due diligence requirements, and to provide the Services.
You warrant that:
- You are authorized to share any personal data you provide.
- All personal data you provide is accurate, complete, and up to date.
- You have obtained consent from third parties for their personal data to be used where applicable.
How We Use Your Personal Data
We process personal data only as permitted by applicable law and for the following purposes:
- Responding to your queries and requests.
- Delivering our notarial and associated services.
- Conducting mandatory identity verification and due diligence.
- Ensuring the security of our website and Services.
- Improving our Services through research, analysis, and troubleshooting.
- Complying with legal and regulatory requirements.
The legal basis for processing your data includes:
- Performance of a contract.
- Your explicit consent.
- Compliance with legal obligations.
- Legitimate interests, such as the proper administration of our Services.
Cookies
Our website uses cookies to enhance your experience. Cookies are small text files stored on your device that help us understand your preferences and improve our website functionality.
Types of Cookies We Use:
- Strictly Necessary Cookies: Essential for basic website operation.
- Performance Cookies: Collect anonymized data to analyze website usage.
- Functionality Cookies: Enable customization of your experience.
- Targeting Cookies: Used to provide relevant advertising and measure campaign effectiveness.
- Social Media Cookies: Facilitate integration with platforms like LinkedIn or Twitter.
You can manage your cookie preferences via your browser settings or visit allaboutcookies.org.
Disclosure of Personal Data
We may share your personal data in the following scenarios:
- With service providers for purposes such as IT, data storage, and courier services.
- With public authorities, such as the Foreign Office or regulatory bodies, where required by law.
- With foreign organizations, such as embassies or consulates, for notarial purposes.
- With professional organizations that oversee notarial practice.
- As part of a corporate transaction, such as a merger or sale.
- With third parties where you have explicitly consented.
International Data Transfers
In certain cases, your personal data may be transferred to organizations in other countries, such as foreign embassies or service providers. These transfers are conducted in compliance with applicable legal safeguards to ensure your data remains protected.
Retention of Personal Data
We will retain your personal data for as long as necessary to fulfill the purposes outlined in this Notice or as required by law. For instance, notarial acts in public form are preserved permanently, and other records are retained for at least 12 years.
We may also retain anonymized data indefinitely for research and statistical purposes.
Your Rights
As a data subject, you have the following rights:
- Access: Request details of the personal data we hold about you.
- Rectification: Request corrections to inaccurate or incomplete data.
- Erasure: Request deletion of your data where applicable.
- Restriction: Request limitation on how your data is processed.
- Portability: Request a copy of your data in a commonly used format.
- Objection: Object to certain types of data processing.
- Withdraw Consent: Withdraw consent for data processing at any time.
To exercise your rights, please contact us at info@enotarypublic.co.uk.
Security Measures
We implement appropriate technical and organizational measures to safeguard your personal data against unauthorized access, loss, or misuse.
Contact Us
If you have any concerns about this Notice or how your data is handled, please email us at info@enotarypublic.co.uk.
This privacy notice is effective as of 23 December 2024.